A common belief in corporate governance is that AI alone can revolutionise board resolution management. The reality? The perfect solution combines AI with expertly designed templates.

AI by itself struggles with legal precision and lacks the governance structure needed to handle legal and regulatory requirements. Instead of delivering reliable corporate documentation, AI-only approaches create inconsistent, potentially non-compliant resolutions that require constant legal review.

That's why Veridraft combines meticulously crafted templates with powerful AI. Templates provide the legal foundation and governance structure, while AI personalises content and accelerates the process. This combination ensures your corporate resolutions are both legally sound and efficiently created, so governance administration doesn't consume your legal or co-sec team's valuable time.

Why AI-only corporate resolution systems fail

AI is a pattern matcher, not a lawyer or company secretary

AI by itself doesn't 'draft' resolutions the way a governance professional does. It doesn't interpret legal or regulatory requirements, understand corporate authority chains, or verify compliance with your articles or bylaws. Instead, it generates content based on statistical patterns from its training data.

This makes AI inherently probabilistic, not deterministic. It doesn't determine the legally correct approach with certainty — it estimates what might be appropriate based on similar texts it has seen. Every time AI alone drafts a corporate resolution, it's making an educated guess, not a precisely reasoned legal judgment.

For informal communications and creative content, this approach works well. But for corporate governance documents, where precision is mandatory, legal compliance is non-negotiable, and director liability is at stake, it quickly becomes problematic. Board resolutions demand accuracy – every paragraph must be legally sound. This is a level of precision that AI alone simply can't guarantee.

AI alone lacks governance structure

Even the most advanced AI models struggle with corporate governance because they lack an inherent understanding of corporate structure, legal requirements, and approval hierarchies.

These models perform reasonably well for simple, routine resolutions. But as governance requirements become more complex, with interrelated entity approvals, regulatory filings, and cascading authorisations, AI's reliance on pattern recognition starts to break down. These are exactly the scenarios where accuracy matters most, as they tend to involve high-stakes decisions where directors' personal liability may be at risk.

AI's inability to handle these structural governance requirements means that for the most critical board decisions, it provides the least reliable documentation.

99% accuracy isn't good enough

An email that correctly captures your meaning 99% of the time seems impressive — until that 1% error authorises the wrong transaction or fails to meet a legal requirement. The same applies to corporate resolutions.

Even if AI manages to draft 99% of your resolutions correctly, you're left with corporate records where 1% contain legal or procedural errors. When it comes to governance documentation, this isn't remotely acceptable: a single mistake could invalidate corporate actions, create compliance violations, or even expose directors to personal liability.

AI pushes the legal review burden downstream

Beyond the direct risks of AI drafting errors lies the secondary issue of trust. Once corporate secretaries or legal teams spot governance mistakes, they stop trusting the system and start scrutinizing everything. Instead of reducing legal workload, AI-only systems often increase it, as professionals must meticulously review every AI-generated document for potential errors.

The problem is compounded because AI errors in governance documents aren't always immediately obvious. An incorrect authorisation level might not cause issues until a transaction is challenged months later. A misinterpreted legal requirement could go unnoticed until a compliance audit reveals the oversight.

By the time these mistakes are caught, the cost of remediation is significantly higher than if they had been addressed at creation. This is the hidden flaw of AI-only solutions: they don't eliminate legal review — they just make it more critical and potentially more time-consuming.

We use AI, but we start with templates

Incorporating templates into our process doesn't mean we're limiting AI's potential. We use AI extensively, but we ground it in solid legal foundations. If AI were to drift or generate unreliable content, our template structure would still ensure your governance documents remain legally sound and compliant.

We leverage cutting-edge AI technology, just like our competitors. The difference is that we don't gamble with the legal validity of your corporate resolutions on generative systems that can be unpredictable. AI enhances our templates, but our templates define the legal framework.

Templates provide what AI can't

Templates encode legal expertise

Our templates aren't generic forms — they're sophisticated legal instruments developed by governance experts with decades of combined experience across multiple jurisdictions and entity types.

Each template encodes:

• Jurisdiction-specific legal requirements

• Industry-standard governance practices

• Legal and regulatory compliance language

• Proper corporate authority structures

• Appropriate signature and certification formats

When you start with a legally sound template, the AI's job shifts from "create legally valid content from scratch" to "customise existing legal content appropriately." This dramatically reduces the risk of fundamental legal errors while still allowing for personalisation.

Templates ensure structural consistency

Corporate governance requires consistent structure across all documentation. Board minutes, written consents, and resolutions must follow specific formats to ensure validity and create a clear record of decision-making.

Our templates guarantee that every resolution contains:

• Proper recitals establishing authority

• Clear delineation between different authorisations

• Appropriate signature blocks for the required signatories

• Consistent formatting and numbering

This structural consistency ensures your governance documents function as a cohesive system rather than a collection of disjointed texts. When corporate actions are challenged or reviewed during due diligence, this consistency becomes invaluable.

Templates integrate regulatory requirements

Unlike AI, which must infer legal or regulatory requirements from training data, our templates directly incorporate these requirements by design. For regulated industries or specific transaction types, this is particularly crucial.

Each template comes with the appropriate legal and regulatory language pre-built, ensuring that specialised governance requirements aren't left to chance.

AI enhances templates, templates guide AI

Finding the perfect balance

Many corporate resolution systems fall into one of two extremes: rigid templates that can't adapt to specific situations or AI-generated content that lacks legal structure. By combining both approaches, Veridraft delivers the ideal balance:

Templates provide:

• Legal validity and compliance

• Governance structure and consistency

• Jurisdiction-specific requirements

• Proper authorisation hierarchies

AI provides:

• Customisation for specific circumstances

• Efficiency and speed

• Language refinement and clarity

• Suggested relevant provisions

Instead of forcing you to choose between legal soundness and efficiency, we deliver both simultaneously.

How our template-guided AI works

Our approach starts with selecting the appropriate template based on the governance action required. This template serves as both the legal foundation and the structural framework for the resolution.

From there, our AI augments the process by:

1. Customising standard clauses to your specific situation

2. Suggesting additional provisions relevant to your particular transaction

3. Adapting language to match your company's governance style

4. Ensuring consistency with previous resolutions and governance documents

5. Pre-filling entity-specific information from your corporate record

The result is a resolution that combines the legal reliability of expert-crafted templates with the efficiency and customisation of AI.

Resolution Architects: the experts behind our templates

Legal governance specialists, not just developers

A common misconception about template-based systems is that they're created by software developers with minimal legal understanding. Our approach couldn't be more different.

Our resolution architects are governance professionals with extensive legal and corporate secretarial experience. They're not just designing forms; they're crafting governance frameworks that protect your company and its directors.

Here's what sets them apart:

• Diverse legal expertise: Our team includes former corporate secretaries, in-house counsel, and governance specialists with experience across multiple industries and jurisdictions.

• Continuous template refinement: Our templates aren't static documents. They're continuously updated to reflect legal changes, emerging best practices, and customer feedback.

• Customisation capabilities: While our templates provide structure, our resolution architects work with customers to customise templates for specific corporate needs, unusual entity structures, or industry-specific requirements.

• Governance process design: Beyond just creating templates, our team helps design the entire resolution lifecycle, from initiation through approval to implementation and record-keeping.

Our resolution architects don't just build templates — they build governance systems that work in the real world.

Templates + AI take the work off your plate

Creating corporate resolutions isn't just about drafting text — it's about ensuring legal compliance, maintaining governance records, and creating an audit trail of corporate decision-making. This is where AI-only solutions fall short, leaving legal teams with the burden of verification and structural consistency.

With Veridraft, we handle all of this through our template-guided AI approach. Our system takes care of:

• Selecting the right template: We identify the appropriate governance template based on the action being authorised, ensuring the correct legal structure from the start.

• Pre-populating entity information: Company details, director information, and other standard elements are automatically inserted.

• Applying consistent formatting: All your governance documents maintain professional, consistent formatting without manual effort.

• Tracking resolution status: From draft to approval to implementation, our system maintains a clear status trail.

• Maintaining signature records: Proper execution records are automatically maintained for audit and compliance purposes.

With Veridraft, you don't just get automated drafting — you get a complete governance system that requires minimal effort on your end.

The theoretically perfect governance system

Our goal is straightforward: take our customers from scattered governance documents to a perfect resolution system with minimal effort. But achieving this requires meeting two non-negotiable standards:

1. The governance must be legally sound — every resolution must be accurate, compliant, properly structured, and appropriately authorised. No missing approvals, no invalid authorisations, no procedural errors.

2. The system must be efficient — because if creating proper governance documentation remains burdensome, it will inevitably be delayed or overlooked.

But most of our customers have never experienced truly effective governance systems. AI alone doesn't solve this problem — even if it could draft flawlessly (which it can't), it wouldn't understand the structural requirements and compliance nuances that make corporate resolutions legally valid.

That's where our templates come in. They actively shape your governance approach, providing the legal framework while our AI customises the content for your specific needs. If AI alone could create perfect corporate resolutions, we wouldn't have invested in building an extensive template library. But we know from experience: the only way to create proper governance documentation is through the right combination of templates and AI.

That's why our template-guided approach is the foundation of your corporate governance process, no matter how complex your organization or how frequent your board decisions. Without templates, you don't get a governance system — you get a collection of AI-generated text that might not hold up to legal scrutiny.